GDPR Compliance Statement

At Reputation One AI, we are fully committed to protecting the privacy and personal data of our users, in compliance with the General Data Protection Regulation (EU) 2016/679 (GDPR). This statement outlines your rights as a data subject and our responsibilities as a data controller or processor when handling personal information.

1. Legal Basis for Processing

We collect and process data only when a valid legal basis exists under Article 6 of the GDPR, including:

Consent – where you have clearly agreed to the processing
Contract – necessary to fulfill a contractual obligation
Legal obligation – where required by law
Legitimate interests – when needed for business operations, provided your rights are not violated

2. Your Rights Under GDPR

Right to Access – Request copies of your personal data
Right to Rectification – Correct inaccurate or incomplete data
Right to Erasure – Request deletion of your data ("Right to be Forgotten")
Right to Restrict Processing – Ask us to limit usage of your data
Right to Data Portability – Obtain your data in a structured format
Right to Object – Object to data processing, including direct marketing
Right to Withdraw Consent – Revoke consent at any time

📧 To exercise your rights, email us at Reputationoneai@gmail.com

3. International Data Transfers

We may process your data outside the EU/EEA, including in India or the U.S. To ensure GDPR compliance, we implement:

Standard Contractual Clauses (SCCs)
Data Processing Agreements (DPAs)
Hosting on GDPR-compliant platforms

4. Data Retention

We retain data only as long as necessary to fulfill service needs, legal obligations, dispute resolution, or fraud prevention. You may request deletion, and we will comply unless legally required to retain it.

5. Data Security Measures

SSL encryption
Role-based access controls
Regular system audits and security checks
Employee training on data protection

6. Data Protection Officer (DPO)

We have appointed a privacy lead to oversee GDPR compliance. You can contact our DPO or privacy team at:

📧 Reputationoneai@gmail.com
🌐 www.reputationoneai.com

7. Supervisory Authority Contact

If you believe your rights under GDPR have been violated, you may contact your local data protection authority. EU residents can find contact details at: EDPB Member List.